Many industries handle personal data which requires secure communication channels to protect the confidentiality of sensitive information and prevent it from being misused by a third party. Businesses are required by law to follow a variety rules, including GDPR and PCI DSS to be able to protect their clients as well as their employees, partners and customers.
While there are a variety of tools that can be used to collaborate with business clients, certain offer more secure features than others. A cloud-based tool such as Box will prioritize security by offering features such as extensive access simplify the transaction process control as well as two-factor authentication and encryption of files. A device-friendly program like Tresorit however is encrypted at the endpoint. This makes it impossible for hackers steal information. These security features make these tools ideal for business collaboration.
The right tool depends on the workflows in your company and storage requirements for your data. For instance, some solutions offer a variety or file transfer protocols, such as SFTP, FTPS and HTTPS, while others integrate with a range of third-party applications. Certain solutions focus on a specific type of file transfer, and bundle these capabilities with enterprise features like automation, workflow integrations, or analytics.
The best solution for any company is one that combines user-friendliness with security measures that are appropriate for business processes and regulatory requirements. The most user-friendly software is those that permit non-IT employees to log in and intuitively navigate the interface, whether they’re uploading or downloading, or managing files. Many of the most secure tools also require authentication to verify the identities and authorizations of both the parties involved. This ensures that only those with authorization have access to and control of the files.
